The Terms and Conditions detailed below apply to all entrants participating in “The Big Bike Ride”, an event organised and operated by The Islip Big Bike Ride committee in conjunction with The Friends of Dr South’s School and in the aid of The Friends of Dr South’s School and St Nicholas’ Church, Islip. Completion of an entry form or purchase of an entry by every participant acknowledges acceptance of these Terms and Conditions by the participant.


  1. The participant accepts that the event they are entering is not a race in any format. Results will be published for individuals only and anyone considered to be competing against others, will be stopped from riding and banned from entering future events.
  2. The participant is fully responsible for their actions whilst attending the event. This includes the Village Hall and during the ride itself. The Big Bike Ride do not accept responsibility for the actions of the participant, nor the consequences of such actions.
  3. Each participant, upon signing the registration form or purchasing an entry, agrees that they are physically and mentally capable of riding the distance they have chosen. If, during the event, they decide to change their route and distance, then all consequences of this action are theirs.
  4. The Event Registration Form or purchase of an entry must be completed by a person aged 18 years or over. Evidence of age may be requested. Participants under the age of 18 years will be allowed to participate in the event with the consent of their parent or legal guardian who must purchase an entry on behalf of the underage rider. Purchasing an entry is also an acceptance for the actions and consequences of the underage rider. Under 16’s need to be accompanied at all times by an adult who is responsible for them. Under 16’s are not allowed to partake in the Big Bike Ride without being accompanied by an adult.
  5. Each participant accepts full responsibility for any fees or costs incurred or arising from the need for repatriation.
  6. It is mandatory that all riders wear a safety approved cycling helmet complying with latest EN1078, ANSI Z90/4 or SNELL standards. Any rider not wearing a helmet will be disqualified from the event and could be liable for damages if involved in an accident on that basis. The rider must accept this as a condition of entry. The Big Bike Ride reserve the right to refuse entry to the event to anyone with inappropriate equipment or clothing.
  7. The participant confirms that the cycle/bike they are riding for the event and all of their equipment is of a suitable standard and state of trail/road worthiness. In particular, the ability to complete the chosen distance, and over rough terrain.
  8. During the event there will be warning signs at appropriate points. Absence of these signs does not signal there are no dangers approaching and it is the individual rider’s responsibility to make a decision regarding whether to ride a section or not. The marking of the route does not necessarily indicate that the trail or road is rideable and the participant is deemed to make their own decision about whether to proceed on bike, foot or not at all.
  9. Registering for a cycling event indicates your consent for The Big Bike Ride to contact you with pre-event information and about relevant products or services and research via email, post, phone, SMS. You can opt out at any time by contacting The Big Bike Ride organisers in writing.
  10. Any marked route is shown for guidance only and The Big Bike Ride do not insist that you use the route shown. Therefore, if the rider chooses to ride a section, it is entirely their own choice. If they choose a different route to avoid obstacles or sections they decide are beyond their capabilities, they do so entirely at their own risk.
  11. You must obey all Highway Code rules. You are requested to ride in single file where appropriate and no more than 2 (two) abreast at any time. Please be aware of your fellow cyclists and any other traffic. Please always indicate your intention to stop or change direction. All cyclists must adhere to and obey the Highway Code, local bylaws and laws of England, Scotland, Wales and N. Ireland where applicable and extend all reasonable courtesy to other road and off-road users.
  12. The Big Bike Ride reserves the right to shorten or alter the published route at any time.
  13. Riders must be considerate to other users of bridleways, tracks, byways and public ways when riding off road. Upon seeing other users, such as horse riders, walkers, farm traffic, and other cyclists, etc. riders are required to slow down and pass with care. Where appropriate, riders should stop and wait at the side of the route for other users such as horse riders, etc. to pass safely.
  14. Each participant will be fully responsible for any fees or costs incurred or arising from an accident either involving or caused by the rider. This includes, but is not exclusive to, fees from Police, Air Ambulance, Fire and Rescue and the Ambulance service. If the situation arises that you are not capable of making the decision to call the emergency services, the rider agrees that a member of The Big Bike Ride or a member of the public may call for them. In this situation, the rider still accepts the costs and consequences of such actions.
  15. Each participant hereby grants to The Big Bike Ride an exclusive, absolute and irrevocable worldwide assignment in perpetuity in the photographs/film/video/electronic representations and/or sound recordings of the participant obtained at the event and grants The Big Bike Ride the right to use and publish such content in any and all media. The participant hereby releases The Big Bike Ride from any and all liability from such use and promotion. The participant hereby authorises the reproduction, sale, copyright, exhibit, broadcast, electronic storage and/or distribution of said photographs/film/video tapes/electronic representations and/or sound recordings without limitation at the discretion The Big Bike Ride. The participant specifically waives any right to any compensation they may have for appearing in any of the photographs/film/video/electronic representations and/or sound recordings of the participant in The Big Bike Ride.
  16. In the event that a participant fails to complete the course for any reason he or she agrees to return to or call the event centre before the close of the event and report to a member of staff. Not doing so will mean that a search may be organised and the subsequent cost will be billed to the rider.
  17. Event entry fees can be refunded or transferred up to 14 days before the event. In the last 14 days, entry fees are no longer refundable, but can be transferred to another person.
  18. The Big Bike Ride reserves the right to cancel the event, due to extreme weather conditions or Force Majeure (including Covid-19 related restrictions). In such an event, each participant’s entry fee will be refunded minus reasonable costs incurred by the event organisers.
  19. Participation in the event is at the rider’s own risk.
  20. Riders are expected not to drop or leave any litter on any part of the route and to dispose of it responsibly at an appropriate place or bin. Any rider found littering will be disqualified from the event.
  21. Riders are expected to respect the roads, villages and countryside that the events travel through. It should be remembered that this is both a working landscape and home to many communities. Riders stopping for a comfort break are asked to do so discreetly and appropriately and not to cause any offence to local residents or other riders.
  22. Riders purchasing bike transportation acknowledge that The Islip Big Bike Ride and the 3rd Party Carrier will take all reasonable measures to transport their bike safely from Islip to Westminster. They accept that they will have sufficient insurance to cover for loss or damage, and accept that The Islip Big Bike Ride and the 3rd Party are not responsible for any loss or damage that may occur.